DUTIES

EXECUTIVE

President ( Tammy Young This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Oversees the DCPAC monthly meetings;
  • Prepares the DCPAC Meeting agendas;
  • Knows the constitution, bylaws and meeting rules and ensures other DCPAC members are aware and familiar with them as it pertains to their positions;
  • Serves as spokesperson or representative for the DCPAC at extracurricular functions for school and school district events;
  • If unable to attend the DCPAC or school functions where the President is required, the Vice President normally fills in;
  • Attend the Transition/Budget meeting which takes place in August;
  • Ensure crossing guards are contracted for each school year and appropriate contracts are in place.
  • Ensure the financial records for all DCPAC accounts are reviewed annually.

Vice President( Robin Ewing This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Backup for the DCPAC President;
  • Know the constitution, bylaws and meeting rules;
  • Normally reviews all correspondence forwarded to the DCPAC;
  • If the President is unable to attend the DCPAC or school functions where the President is required, the Vice President normally fills in;
  • Responsible for chairing the monthly DCPAC meetings in the President’s absence;
  • Attend the Transition/Budget meeting which takes place in August.

Secretary ( Jordan Galenzoski This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Responsible for recording minutes for each DCPAC meeting, typing them up and making them available to DCPAC members within two weeks following the meeting. Ensure copies are given to the Webmaster for publishing and copies are filed in the DCPAC Minute book with any relevant handouts/reports from that meeting;
  • Help with other correspondence as requested by the DCPAC;
  • Attend the Transition/Budget meeting which takes place in August;
  • Some typing and secretarial skills are required, as is access to a computer.

Treasurer-General/Fundraising ( Jen Hoenen This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Responsible for maintaining the General Account and School Betterment books during the school year, and presenting an updated financial statement at each of the monthly DCPAC meetings;
  • Responsible for organizing and preparing a proposed budget for the new school year for presentation at the August meeting. The proposed budget is based on year-end funds available in the General DCPAC account at the end of the fiscal school year;
  • Attend the Transition/Budget meeting which takes place in August;
  • Some general accounting knowledge and access to a computer capable of running the DCPAC accounting program is required.

Treasurer – Gaming ( Pam Miller This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Responsible for maintaining the Gaming Commission account books during the school year, and presenting an updated financial statement at each of the monthly DCPAC meetings;
  • Responsible for preparing a budget, with specific requests for funds;
  • Prepares financial statements for the fiscal year end;
  • Submit annual Direct Access Application to the BC Gaming Policy Enforcement Branch on behalf of DCPAC and ensure all reporting requirements are met;
  • Ensure all BC Gaming Policy Enforcement Branch policies are adhered to while conducting licensed gaming events and in spending of gaming funds;
  • Attend the Transition/Budget meeting which takes place in August;
  • Some general accounting knowledge and access to a computer capable of running the DCPAC accounting program is required.

Fundraising Co-ordinator ( Fern Smythe This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • This position will oversee all fundraising events, actual coordination of events can be done by any parent.
  • Assist event coordinators in preparing and proposing fundraising events/projects to DCPAC for approval of the event or project and associated budget.
  • Responsible for assisting where necessary for fundraising events to ensure they run smoothly and in a manner approved by the school and the DCPAC;
  • Responsible for ensuring fundraising reports are accurate and completed and revenues are passed to the Treasurer for deposit. Responsible to keep a file of all fundraising reports and related information.

SPEAC Representative ( Raquelle TerVrugt This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Serves as spokesperson or representative for the DCPAC at SPEAC. SPEAC is the district Sooke Parent Education Advisory Council which each PAC sends a representative to;
  • Attend monthly SPEAC meeting, usually held at the School Board Office;
  • Attend monthly DCPAC meeting and report to the DCPAC any information gathered at the SPEAC meetings;

COMMITTEES

Safe Arrival Coordinator ( Melissa Shemilt This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Ensure the school has an active “Early Warning” system which effectively monitors all student absentees;
  • Responsible to have Safe Arrival in place as quickly in September as possible;
  • Responsible for recruiting and scheduling volunteers to check on student absentees every morning throughout the school year.

Hot Lunch Co-ordinator ( Pam Miller This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Must have Food Safe training or be willing to take training;
  • Involves planning and coordinating a Hot Lunch meal once a month as a special event for students and fundraiser for DCPAC.
  • Coordinating parent and student volunteers to fill and deliver lunch orders for students on Hot Lunch Day.

Social Convenor ( Lindsay Christina This email address is being protected from spambots. You need JavaScript enabled to view it. )

  • Responsible for organizing DCPAC sponsored school events;
  • Examples: Halloween pumpkin carving, Christmas Santa visit, annual Staff Appreciation Luncheon and anything else we think might be fun.

Emergency Preparedness Coordinator ( Corinne Marley This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Responsible for working with the school administration to ensure the school has adequate supplies in the Earthquake/Emergency kits, as dictated by funds available.

Year End Celebration Coordinator ( This email address is being protected from spambots. You need JavaScript enabled to view it. )

  • Responsible for coordinating a group of volunteers to put together the Year-End Celebration, whether it be a family dance, fun fair, or other activity as voted on by the DCPAC;
  • Keep records from previous years’ events for suggestions and recommendations for future events.

Newsletter Editor ( Cheryl Knorr This email address is being protected from spambots. You need JavaScript enabled to view it. )

  • Responsible for gathering and editing any information that should be part of the DCPAC monthly newsletter, including gathering dates and information for the calendar of events;
  • Ensure the newsletter is reviewed by the Principal prior to distribution;
  • Ensure the newsletter is sent to the Webmaster in an agreed upon format for publishing the DCPAC website.
  • Newsletter should be distributed around the 1st of every month;
  • Responsible for ensuring the copying is complete and ready for distribution;
  • Attend the monthly DCPAC meetings and ensure articles are contributed by the various other DCPAC positions if/when required.

Webmaster ( Roberto Correia This email address is being protected from spambots. You need JavaScript enabled to view it. )

  • Responsible for gathering and editing any information that should be part of the DCPAC website;
  • Work with the Newsletter Editor to keep the calendar of events up-to-date, post meeting minutes, monthly newsletters and add changing information as required;
  • The School Planning Council web page must also be kept up-to-date with direction from an SPC member;
  • All significant changes to web content should be reviewed by the Principal and PAC President before publishing;
  • Attend the monthly PAC meetings and ensure current information is published on the website.